Clocking in and out with GPS: what's captured, and when

Clocking in and out is the core of every shift. This guide covers how to do it from your phone, exactly what location Enmantle captures and when, and how that data becomes your EVV record. If you've ever worried about being tracked while you work, read the GPS section — it's the most important part.

Clock in when you arrive

When your shift is scheduled to start and you're at the client's home, clock in.

1. Open Enmantle and go to the Time Clock — the Clock In / Out tab. The Start Your Shift card asks you to "Select your location and clients to begin."
2. Choose your Location and Clients . The service type resolves automatically from the client, so there's no service dropdown. If your location has EVV set up, you'll also see an EVV location toggle — pick Home or Community to record where the visit happened.
3. If the app asks, allow location access. Before you submit you'll see GPS location will be captured on submit.
4. Tap the green Clock In button. On submit Enmantle captures a single point and the message changes to GPS location captured. If your phone can't get a fix, it shows GPS unavailable — continuing without location and lets you clock in anyway.
5. You're on the clock — the card switches to Shift in Progress and the timer starts.

You can use the native iOS or Android app, or the web app. Use whichever you have.

What GPS captures — and when

This is the part staff ask about most, so here's the plain truth:

• Enmantle reads your location at two moments only: when you clock in, and when you clock out.
• Each is a single GPS point, captured on submit — the instant you tap the button.
• Between clock-in and clock-out, nothing is read. Your location is not checked while you work.

Enmantle does not do continuous tracking and does not follow you in the background. There is no live trail of where you've been. The app doesn't need to stay open, and it isn't watching your movements during the shift. The two points simply confirm you were on site at the start and the end.

Two points. One when you clock in, one when you clock out. That's the entire location record for a shift — nothing in between.

How this feeds DODD EVV

Ohio requires Electronic Visit Verification (EVV) for many services. Enmantle is a DODD-approved alternate EVV vendor, which means your clock data is accepted as the EVV record — you don't log the visit twice in a separate system.

Your clock-in and clock-out, with those two location points, are what feed EVV. Clock in and out accurately and the EVV side is handled for you. That's also why getting your times right matters: the clock is the source of record.

The documentation prompt before you clock out

When your shift ends, use the End Your Shift section of the same tab.

1. Add a Clock-out note (optional) if you need to.
2. Tap the red Clock Out button.
3. Allow location if asked — again, a single point, captured only now.

Unless the service type needs no documentation, Clock Out first opens a summary dialog — Submit your documentation now? — before it finishes. A shift without a note is a billing and compliance gap, and it's far easier to write it now than to reconstruct it tomorrow. Finish the note, then clock out.

If your times are wrong

Forgot to clock in? Stayed late because the client needed you? Don't guess or leave it. Submit a time-entry change request with the correct times and a short reason — a manager reviews it, and every change is kept in an audit trail. See Fixing a time entry.

Related

• Shifts with on-call time switch on their own — you still clock in only once. See On-site on-call shifts.
• Walking through your whole first shift? See your first shift, start to finish.