# Passing meds: recording doses on the Med Pass grid

> For DSPs: pick a location and day on the Med Pass grid, read the Due and Overdue tiles, and record a scheduled dose with the right status.

Canonical: https://enmantle.com/help/passing-meds-med-pass · Section: Medications (eMAR) · Updated: 2026-09-20

**Med Pass** is where you record the medications you give during a shift. It's the electronic version of signing the MAR — one tap per dose, timed and saved. You can work it from a computer or from your phone's browser.

Open it from the `Medications` nav item, or go to `/dashboard/medications`. Recording doses is open to `SUPER_ADMIN`, `ADMIN`, `DIRECTOR`, `MANAGER`, and `DSP` roles.

## Pick a location and day

Med Pass is scoped to one **location** and one **day** at a time. It only shows active clients at the location you choose.

1. Choose the **Location** you're working.
2. Set the day with `Prev`, `Today`, or `Next`. It opens on today.

## Read the time blocks and tiles

Doses for the day are grouped into four time blocks: `Morning`, `Noon`, `Evening`, and `Night`. Each dose is a slot card you tap to record.

Small stat tiles show where things stand at a glance:

- `Due` — ready to give now.
- `Overdue` — past the grace window your admin set and not yet documented.
- `Documented` — already recorded.
- `Upcoming` — coming later, not due yet.

The coloring is driven by the grace window from [eMAR settings](/help/turn-on-medications-emar) — it flags what's late, but it never stops you from recording. A dose that's overdue is still fully recordable.

## Record a scheduled dose

1. Tap the slot for the dose you're giving. The `Record dose` dialog opens.
2. Choose a `Status *` — one of six: `Given`, `Refused`, `Held`, `Missed`, `Not Home`, or `Error`.
3. Check `Administered at *`. It defaults to now. You can **backdate** it if you're catching up, but you can't set it in the future (beyond about 15 minutes).
4. Add a `Note (optional)` if anything's worth recording.
5. Save. You'll see a "Dose recorded" confirmation.

For what `Refused`, `Held`, `Missed`, and `Not Home` mean — and when `Error` should send you to file an incident report — see [PRNs, refusals, and reading the MAR](/help/prn-refusals-and-the-mar).

> There's **one record per scheduled slot**. If you need to change a dose you already recorded, don't record it again — amend it (below).

## If you're blocked or need an override

Your agency may require a specific certification before you can pass meds. If so:

- With a qualifying cert, you record normally.
- Without it, if you're **not** an admin, your slot cards are disabled and you'll see: `A qualifying certification is required to record administrations.` Tell your manager — they control certs and the [gate settings](/help/turn-on-medications-emar).
- An admin without the cert can still proceed, but must type an `Override reason`, which is audited.

## Amend a dose you recorded

Tap a documented slot to open `Amend administration`. You can amend a dose if you're the person who originally recorded it (within 24 hours) or if you're an admin. Amending is how you fix a wrong status or time after the fact — it keeps the history instead of overwriting it silently.

That's a scheduled med pass, start to finish. New to shifts overall? See [your first shift](/help/dsp-first-shift).