# Adding and tracking your certifications

> Add your CPR card, background check, license, and more. Here's how the pending-to-approved flow works and when each certification expires.

Canonical: https://enmantle.com/help/add-track-certifications · Section: Learning & Certifications · Updated: 2026-09-20

Your certifications page keeps all of your credentials in one place — the ones you earn in Enmantle courses and the ones you bring from outside, like your CPR card or background check. This guide covers adding a certification, what happens after you submit it, and when each type expires.

## See your certifications

Open `My Certifications`. Your list merges two sources:

- Certificates you earned by finishing Enmantle courses.
- `External Certifications` you or your agency added by hand — CPR, background checks, driver's license, and more.

## Add a certification

1. Open `My Certifications`.
2. Choose to add a new certification.
3. Pick the certification type.
4. Enter the issue date, and upload a photo or PDF if you have one.
5. Save.

## Pending, then approved

When you add a certification, it starts as `PENDING`. Your agency's approvers — a director or administrator — get an email and review it. Once they approve, it counts toward your compliance. (Directors and administrators who add their own certifications are approved automatically.)

## Enmantle's built-in default expiry periods

For most types, Enmantle calculates the expiry date for you from the issue date, using a built-in default that your agency can change per certification type. These are Enmantle defaults, not DODD rules. The rules that do set a frequency — annual training under OAC 5123-2-08 and background checks under OAC 5123-2-02 — are linked under Rules referenced at the end of this article. A few examples of the defaults:

- `CPR & First Aid` — 2 years.
- `Med Pass` — 1 year.
- `Agency Policies & Procedures` — 1 year.
- `Annual Training` — end of the following year.
- `ISP Training (Client-Specific)` — 3 months.
- `BCII Criminal Background Check` and `FBI Background Check` — 5 years.
- `Initial Driver Abstract` — 3 years.

For `Driver's License` and `Vehicle Insurance`, you enter the expiry date yourself. A few types — like `ARCs`, `Rapback Enrollment`, and `Diploma or GED` — never expire.

## Read your status dots

A colored dot shows the health of each certification:

- **Green** — active and current.
- **Amber** — expiring within 30 days.
- **Red** — expired.

Enmantle shows in-app reminders as a certification gets close to its expiry date, so you have time to renew.

## Renew a certification

To renew, add a new certification of the same type with the new issue date. Enmantle automatically archives the older one, so your list stays clean and only the current credential counts.

## Certifications don't block your schedule

One thing worth knowing: certifications are **tracked and alerted only**. An expired or missing certification shows up in your status and prompts a reminder, but it never stops you from being scheduled or clocking in. Keeping them current is about staying compliant with your agency and DODD — not about unlocking the app.

If you're an admin or manager keeping an eye on the whole team, see [Monitoring team compliance and certification expiry](/help/team-compliance-certifications).